eNirikshak
Smart Examination Management System for Educational Institutions
Features
- Invigilator Dashboard: View all assigned duties at a glance, organized by exam date and room, making it easier to prepare for each session.
- Effortless Attendance Marking: Mark student attendance directly from your mobile device during exams, ensuring that all records are up-to-date and accurate.
- Duty Management: Admins can easily create and assign invigilator duties, ensuring that each exam room is appropriately staffed.
- User Management: Admins have full control over user roles, including the ability to create and manage invigilator accounts.
Overview
eNirikshak is a robust digital platform that automates and streamlines the end-to-end examination management process. From attendance tracking to room allocation and invigilation duties, it brings together all stakeholders—students, faculty, and administration—under one intelligent, centralised system, replacing error-prone manual operations with speed, accuracy, and transparency.
Problem Statement
- Highly manual and paper-dependent
- Prone to scheduling conflicts, human error, and room/resource mismanagement
- Time-consuming for both administration and faculty
- Lacking in real-time visibility and accountability
Key Problems to be Fixed
- Manual exam attendance recording
- Inefficient room allocation
- Confusion in invigilator duty assignment
- Paper mismanagement and logistical delays
- Lack of real-time updates and notifications
- Poor data tracking and audit trails
Target Users
- Administrators: Oversee the entire exam process, configure workflows
- Invigilators/Faculty: Manage duties, take attendance digitally
- Students: View room allocations and exam schedules
- Support Staff: Assist in logistics and technical operations
Core Modules and Features
- Barcode-based Exam Attendance System
- Room Allocation Engine based on uploaded seating data
- Invigilator Duty Management with automated notifications
- Question Paper Handling & Tracking
- Role-Based Access Control
- Live Schedule Dashboard
- Centralised Database for Exam Records
- Notification System (Email/SMS/In-app)
Key Use Cases
| Problem | Solution | Impact |
|---|---|---|
Manual attendance via registers | Barcode-based digital attendance | Time saved, fewer errors |
Room capacity overload | Auto room allocation | Efficient use of space |
Last-minute invigilation duty updates | Real-time dashboard & alerts | Improved coordination |
Loss of exam papers | Paper tracking module | Better security & accountability |
Miscommunication | Centralised exam dashboard | Enhanced transparency |
Key Benefits
- Saves time and reduces manual effort
- Increases accuracy in scheduling and attendance
- Ensures secure data handling with role-based access
- Offers comprehensive data reporting for audits
- Improves communication with real-time notifications
- Cloud-based access—anytime, anywhere
Technical Overview
| Technology | Purpose |
|---|---|
Mobile App (Android/iOS) | Interface for invigilators and administrators |
Flask/Python, PHP | Backend automation and APIs |
MySQL | Secure database for records |
Barcode Scanning (3rd Party) | Attendance capture |
Cloud Hosting (AWS) | Scalable deployment |
Email/Notification APIs | Communication & alerts |
Implementation Highlights
- Deployed across multiple departments and examination types
- Supports 1,000+ users with real-time access
- Integrated with institute’s login and student record systems
- Provides downloadable reports for audits and analysis
Outcomes
- Over 60% reduction in administrative effort
- 100% paperless attendance in examinations
- Improved invigilator coordination, with less than 5% scheduling errors
- Higher satisfaction reported by faculty and exam controllers
- Better audit readiness with structured reports and logs
Future Scalability
- AI-based Scheduling: Automated, intelligent allocation of rooms and duties
- LMS Integration: Sync academic records and attendance data
- Remote Exam Support: Expand to online/hybrid models
- Multi-language Support: Cater to regional and international institutions
- Advanced Analytics: Heatmaps, prediction models for absenteeism
Conclusion
eNirikshak transforms the complex web of examination planning into an intelligent, streamlined system. By automating key processes and introducing smart features, it enhances institutional efficiency, reduces human error, and provides a secure, future-ready platform that scales with the organisation's growth.